01
Missing documentation
Visit notes without vitals, wound measurements, or homebound language that reviewers expect.
Documentation QA for home health agencies
Catch chart problems before they become unpaid claims.
ChartReady AI reviews referrals, visit notes, physician orders, OASIS items, and EVV records — and hands your team a missing-item list before the billing packet goes out.
Clinician decidesAI flags evidence. The assessing clinician — never the software — chooses each final OASIS response.
No medical adviceDocumentation and coordination only. Never diagnosis.
De-identification gateAgency-documented Safe Harbor or Expert Determination before pilot transfer. Safe Harbor keeps years, not patient-level month/day. Raw PHI only after the BAA-covered production gate.
The five places home health charts get stuck.
Every agency knows them. They sit quietly in the chart until billing — then they sit in A/R.
02
Unsigned physician orders
Plans of care and verbal orders that wait weeks for a signature while the episode closes.
03
EVV mismatches
Visit time, location, or discipline in the note that does not line up with the EVV record.
04
Authorization gaps
Managed-care visits delivered beyond the authorized frequency, or auth numbers never captured.
05
Slow packet cleanup
Billing staff re-reading every chart line by line, chasing clinicians for fixes one email at a time.
Three steps. No new clinical authority.
Every output is a draft, a checklist, or a flag. Your licensed staff keeps final judgment — and the signature. Nothing is submitted to a payer automatically.
1 · Clear the data gateUse synthetic data, or have the agency document HIPAA Safe Harbor or Expert Determination and de-identify the packet before transfer. Plain Safe Harbor data is year-only for patient dates; the pilot does not accept raw PHI.
2 · AI builds a sourced flag listChartReady links each flag to supporting evidence. It does not choose a final OASIS response, write to the EMR, or submit data.
3 · Your staff makes the decisionsStaff validates every flag. For OASIS, the assessing clinician considers the available information and personally chooses the final response.
Pilot pricing for small and mid-size agencies.
Start with documentation cleanup on a fixed scope. Expand only if the first charts demonstrably save your team review time and reduce billing risk.
Two-week chart audit pilot
$300 one time
We review 25 agency-de-identified charts or active episodes and show you the documentation items that need staff review.
- Referral and physician-order checklist
- Visit-note missing-field review
- EVV and authorization blocker list
- Readiness report + workflow proposal
- No raw PHI in the pilot — de-identification before transfer
Managed documentation assistant
$1,500 / month
Ongoing chart QA and admin support for agencies that want the checklist every week, not once.
- Weekly chart queue review
- Physician order follow-up drafts
- Visit-note QA before billing
- Staff-ready blocker reports
- BAA-covered production plan across the vendor chain
Built to stay inside the lines.
ChartReady is an administrative tool. It is designed so compliance officers can say yes.
HIPAA
HIPAA-conscious by default
Pilots use synthetic data or charts the agency de-identifies before transfer under documented Safe Harbor or Expert Determination. Safe Harbor removes all patient-related date elements except year, so it cannot support patient-level interval checks. Raw PHI is blocked until written BAAs cover the full vendor chain and production security controls are active.
✍
A human always signs off
AI never signs a note, submits a claim or OASIS assessment, changes a care plan, or chooses a final OASIS response. The assessing clinician retains that decision.
⊘
No medical advice
ChartReady does not diagnose, triage, or recommend treatment. It checks that documentation is complete, consistent, and ready for review.
Questions agencies ask first.
Does ChartReady replace our QA nurse or biller?
No. It does the repetitive first pass — reading every chart for the same checklist — so your QA nurse and biller spend their time on judgment calls, not on hunting for missing fields. They approve everything.
Do we need to send you patient data for the pilot?
No. The $300 pilot uses synthetic data or charts your agency de-identifies before transfer using a documented HIPAA Safe Harbor process (all applicable identifier categories, including identifiers in free text) or documented Expert Determination. Safe Harbor removes every element of patient-related dates except year; chart references must be opaque and non-derived, the re-identification mechanism cannot be disclosed, and the agency must have no actual knowledge that remaining data can identify a person. Removing only names, MRNs, dates of birth, and addresses is not enough. Raw PHI is accepted only in a separate BAA-covered production workflow after its security gate is complete, never through this form or ordinary email.
Does it work with our EMR?
The pilot is EMR-agnostic: PDFs and exports are enough. For the monthly service we adapt to your export workflow first; deeper EMR integration is evaluated case by case.
Will this prevent denied claims?
We don't promise outcomes payers control. What we do is catch documentation blockers earlier — missing fields, unsigned orders, EVV and authorization mismatches — so your team can fix them before the packet goes out, reduce denial risk, and speed up review.
Is this a medical device or clinical decision support?
No. ChartReady is documentation and coordination software. It provides no diagnosis, treatment recommendation, or independent care-plan change. For OASIS, it may point the reviewer to evidence but never selects the final response; the assessing clinician does that.
Is the OASIS deadline now 30 days or about 45 days?
The live federal rule still requires a completed OASIS assessment to be transmitted within 30 days after completion. A CY 2027 CMS proposal would set a separate final HH QRP submission and correction cutoff at the 15th day of the second month after each quarter — roughly 45 days after quarter-end. That proposal is not the live transmission rule. Patient-level interval checks require synthetic dates, an Expert Determination method that permits suitable transformed dates, or the later BAA-covered production workflow; plain Safe Harbor data retains only years. ChartReady does not transmit or correct assessments.
What happens after the two-week pilot?
You get a readiness report, the blocker list, and a workflow proposal. If the pilot saved review time, you can move to the monthly managed service. If not, you keep the report — no lock-in.
Send a test packet, not patient data.
Tell us where your charts get stuck. We reply within one business day with a pilot plan and the agency de-identification gate for your 25 sample charts.
Prefer Telegram? Write to @audioburobot.